TOM Portal Help
What is the TOM Portal?
The TOM Portal provides a simple and efficient method of communication between Tournament of Minds and schools who have registered for the TOM Program.
Parts of the TOM Portal are accessible to anyone who wishes to register for a workshop or ask for clarification on any of the Challenges. However, you must create and activate your account to be able to use the other functional areas of the TOM Portal that allow you to:
- Register your school for the TOM Program
- Download your 2011 TOM Pack – including the Schools’ Instruction Manual, sample Challenges, curriculum resources and all your team forms
- Download the 2011 Challenges
- Nominate your teams
- View Challenge Clarification responses
Who can create a Portal Account?
All primary and secondary schools are eligible to register and participate in the Tournament of Minds program, within a state, territory or country (branches) licensed to run the TOM program. All licensed branches are listed on the Branch Contact Details page. There can be only one Portal Account per school or one Portal Account for each campus, if a school has multiple campuses. The person creating the account will be deemed to be the TOM Coordinator for that school or campus.
What is the Activation Code and where do I get one?
The activation code is provided to schools, which TOM has authenticated, in order to create a Portal Account. You can request one online or you may receive one via email or mail from you TOM branch at the beginning of the year.
How do I access the TOM Portal?
You can access the portal via the ‘TOM Portal’ menu item from our website’s home page www.tom.edu.au.
Some New South Wales and Victorian schools have previously created Portal Accounts and can continue to access the TOM Portal using their existing user name and password.
For all new users, the first time you access the portal – with or without an activation code – you must click on [Create Acccount] under the New Users heading.
This will bring you to the window displaying:
1. Activate Account
If you have your activation code, press [ACTIVATE ACCOUNT]. Enter your code and click [ACTIVATE]. The ‘Confirm Activation’ page appears. Your school name is displayed together with the name and email details of your school’s last TOM coordinator from the TOM database. You can update the coordinator name and email address. Once these details are correct, click the [SEND PASSWORD] button and an email will be sent to the coordinator’s email address containing your portal password. There can be only one email address and password registered to use the TOM Portal per school. You will need to keep this password in a secure place in order to login throughout the year to register your school and teams, download your TOM Pack, the Challenges and retrieve other documentation.
2. Request Activation Code
If you have participated in previous Tournaments but haven’t received an activation code, press [Request Activation Code] and complete and [SUBMIT] the request for us to send you your code. Please ensure to include your phone number and/or email address so we can contact you if necessary. Once we have sent your activation code, see ‘1. Activate your Account’ instructions above.
3. New School
If you are new to TOM, press [New School]. Please complete the form page that appears, ensuring you include all required information. You will be notified by email when we have confirmed the information you have entered. In the email we will also supply your Activation Code that will allow you to activate your account, see ‘1. Activate your Account’ instructions above.
How do I Log In?
Log in as an existing user using your school coordinator’s email address and the password as supplied to you via email by TOM. Do not use your Activation Code.
After logging in you will notice a number of additional menu items listed under ‘Registered User’s Area’ on the left menu area of the page.
Log In Problems
There are a number of reasons why Log In might fail. In most cases it is a problem related to incorrect credentials.
- Either your Email address or Password are incorrect. Check both carefully.
- Does your email address have any incorrect characters such as a '.' at the end or extra spaces? Are you using the same email address that was confirmed during Activation.
- Do NOT use the Activation Code. The password was sent to you by email when you activated your account. Passwords are case-sensitive. Check the state of the Caps Lock key. Have you confused any characters? Do not cut and paste. Type the password in directly.
- Your web browser must support cookies. Refer to the browser's help file on how to check this setting or consult your System Administrator.
- Your web browser must allow Scripting. Refer to the browser's help file on how to check this setting or consult your System Administrator.
- Has your internet connection stopped responding.?
How do I Register my School?
Log in to the TOM Portal. The School Registration page will appear.
Simply check the TOM Branch is correct (your state, territory or country), select which Region in which you intend to participate, and enter your school’s anticipated number of teams and click [REGISTER].
The school registration fee is $160.00 (GST free) plus there is a team nomination fee of $50 per team. The registration fee is automatically calculated and displayed in red, and changes reflecting the number of anticipated teams selected. If you are unsure how many teams you will enter, just select one. Any additional teams can be nominated after the Challenges are released and will be subsequently invoiced.
To complete your registration you must forward payment to your branch Director. A tax invoice will be emailed to you with the confirmation of your school registration. This will include payment options and contact details. Once payment is received you will be able to access the Tournament documentation and resources via the TOM Portal. This includes the Schools’ Instruction Manual, sample Challenges, team forms, and other useful curriculum resources.
Closing dates for school registration are listed on individual branch web pages.
How do I change my School Details?
You must contact your branch Director to change school details or change name and contact for your school’s TOM Coordinator. You can use the Enquiries and Feedback form or just send an email.
How can I enter a Team or additional Teams?
All team nominations for the 2010 Tournament must be entered via the TOM Portal. Team nominations open once the Challenges are released and close about three weeks prior to the Tournament weekend - check your branch web page for dates. Further instructions on nominating your teams on line will be provided with the Challenges.
Where do I get more Information?
If you have a question or comment about any aspect of this site, please use the Enquiries and Feedback form. Alternatively you can contact us by email or phone.